Policies

Here you can view the following GJSD policies; Open Access, GDPR, Copyright and Licencing, Editorial & Ethics, Publication, Peer review, and Research Ethics.

Open Access Policy 

Open Access returns us to the values of science: to help advance and improve society. By providing immediate and unrestricted access to the latest research, we can accelerate discovery and create a more equitable system of knowledge that is open to all. 

All research articles published in this journal are fully open access: immediately freely available to read, download and share. Articles are published under the terms of a Creative Commons license and signed Open Access Agreement, which permits use, distribution and reproduction in any medium, provided the original work is properly cited. 

Definition of Open Access Publication from Bethesda Statement on Open Access Publishing: An Open Access Publication [1] is one that meets the following two conditions:

  • The author(s) and copyright holder(s) grant(s) to all users a free, irrevocable, worldwide, perpetual right of access to, and a license to copy, use, distribute, transmit and display the work publicly and to make and distribute derivative works, in any digital medium for any responsible purpose, subject to proper attribution of authorship [2], as well as the right to make small numbers of printed copies for their personal use. 
  • A complete version of the work and all supplemental materials, including a copy of the permission as stated above, in a suitable standard electronic format is deposited immediately upon initial publication in at least one online repository that is supported by an academic institution, scholarly society, government agency, or other well-established organization that seeks to enable open access, unrestricted distribution, interoperability, and long-term archiving. 

Notes: 

  1. Open access is a property of individual works, not necessarily journals or publishers. 
  2. Community standards, rather than copyright law, will continue to provide the mechanism for enforcement of proper attribution and responsible use of the published work, as they do now. 

Privacy Notice 

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.  

GDPR Policy 

Personal information, provided when registering, is collected and processed by the GiLE Foundation. Click here to see the GiLE Privacy Policy. You may withdraw your consent by sending an email to info@gile-edu.org.

Copyright and Licensing Policy

Authors who submit papers to this journal agree to the following terms:
For all articles published in GJSD, copyright is retained by the authors. Articles are licensed under an open access Creative Commons CC BY-NC-SA 4.0 license (https://creativecommons.org/licenses/by-nc-sa/4.0/), meaning that anyone may read, use, quote, download and share the paper for free, in a non-commercial way, provided that the original published version is cited as an acknowledgement of the work's authorship and its initial publication in this journal.

Authors are able to waive the terms of the CC license and enter into separate, additional contractual arrangements for the non-exclusive distribution and subsequent publication of this work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.

It is absolutely essential that authors obtain permission to reproduce any published material (figures, schemes, tables or any extract of a text) which does not fall into the public domain, or for which they do not hold the copyright. Permission should be requested by the authors from the copyright holder. In order to avoid unnecessary delays in the publication process, you should start obtaining permissions as early as possible.

Disclaimer: The publisher and editors accept no responsibility for statements made by the authors.

Editorial & Ethics Policy 

This policy describes guidelines in the publication process of our journals. Specifically, Academic Journals adopts and strive to adhere to the following standards and requirements: 

COPE - Committee on Publication Ethics 

STM - International Association of Scientific, Technical & Medical Publishers 

Authorship 

An author is an individual who has significantly contributed to the development of a manuscript. ICMJE recommends that authorship be based on the following four criteria: (1) Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND (2) Drafting the work or revising it critically for important intellectual content; AND  (3) Final approval of the version to be published; AND (4) Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. 

Acknowledgement 

Individuals who participated in the development of a manuscript but do not qualify as an author should be acknowledged. Organizations that provided support in terms of funding and/or other resources must be acknowledged. 

Changes in authorship 

Whenever there is a need to make changes in the authorship of a manuscript or a published article, the changes will be implemented according to COPE specification. Only corresponding authors can make a request for a change in authorship. The request should be made directly to the Editor-in-Chief by email.

Submission of Manuscript 

Authors should read the “Instruction for Authors” on the journal’s page before making a submission. Submission should be made online on gjsd.gile-edu.org/submissions. The manuscript should be prepared according to the style and specifications of the journal’s policy.  Authors listed on the manuscript should have met the requirements for Authorship specified above. In the comments to the editor during submission, specify the contribution of each of the authors. 

All authors should approve the final version of the manuscript prior to submission. Once a manuscript is submitted, it is therefore assumed that all authors have read and given their approval for the submission of the manuscript. Contact information of all authors should be stated in the final published article; Name and Surname/Other names, affiliation, affiliation address, and emails. 

Conflict of interest 

“Conflict of interest (COI) exists when there is a divergence between an individual’s private interests (competing interests) and his or her responsibilities to scientific and publishing activities such that a reasonable observer might wonder if the individual’s behaviour or judgment was motivated by considerations of his or her competing interests” WAME. 

Declaration of Conflicts of Interest should be stated in the manuscript. Authors should disclose all financial/relevant interest that may have influenced the development of the manuscript. 

Reviewers should disclose any conflict of interest and if necessary, decline the review of any manuscript they perceive to have a conflict of interest. Editors should also decline from considering any manuscript that may have a conflict of interest. Such manuscripts will be re-assigned to other editors. 

Further reading 

COPE - flowcharts on Conflict of Interest 

ICMJE - Conflicts of Interest 

STM – International Ethical Principles for Scholarly Publication 

Confidentiality 

A submitted manuscript is confidential material. GJSD will not disclose submitted manuscript to anyone except individuals who partake in the processing and preparation of the manuscript for publication (if accepted). These individuals include editorial staff, corresponding authors, reviewers, and editors.  However, in suspected cases of misconduct, a manuscript may be revealed to members of GJSD’ ethics committee and institutions/organizations that may require it for the resolution of the misconduct. GJSD shall follow the appropriate COPE flowcharts wherever necessary. 

Further reading  

STM - International Ethical Principles for Scholarly Publication 

Misconduct 

Misconduct constitutes a violation of this editorial policy, journal policies, publication ethics, or any applicable guidelines/policies specified by COPE, WAME, ICMJE, and STM. Any other activities that threaten/compromise the integrity of the research/publication process are potential misconducts. Suspected cases of misconduct will be investigated according to COPE guidelines.

Correction and retraction of articles 

Corrections may be made to a published article with the authorization of the Editor-in-Chief of the journal. Editors will decide the magnitude of the corrections. Minor corrections are made directly to the original article. However, in cases of major corrections, the original article will remain unchanged, while the corrected version will also be published. Both the original and corrected version will be linked to each other. A statement indicating the reason for the major change to the article will also be published. When necessary, retraction of articles will be done according to COPE retraction guidelines.

Publication Ethics 

Compliance with publication ethics ensures the integrity of scientific publishing and confidence in published articles. Therefore, GJSD expects all authors to adhere to ethical requirements in the preparation of their manuscript. 

Plagiarism 

The Merriam Webster Online dictionary defines plagiarizing as: 

  • to steal and pass off (the ideas or words of another) as one's own 
  • use (another's production) without crediting the source 
  • to commit literary theft 
  • present as new and original an idea or product derived from an existing source 

GJSD considers plagiarism a serious offence and is committed to eliminating manuscripts with possible cases of plagiarism from its review and publication process. GJSD uses plagiarism detection applications to check each manuscript for possible cases of plagiarism. 

Plagiarism check is the first step in the manuscript review process. Manuscripts that are found to contain an unacceptable level of similarity with other published works are immediately rejected.

Submitted manuscripts should be the original works of the author(s). GJSD will follow COPE guideline in suspected cases of plagiarism. 

Duplicate submissions 

Duplicate submission is a situation whereby an author submits the same or similar manuscripts to two different journals at the same time either within GJSD or any other publisher. This includes the submission of manuscripts derived from the same data in such a manner that there are no substantial differences in the manuscripts. Duplicate submission also includes the submission of the same/similar manuscript in different languages to different journals. 

Fabrication and falsification of data 

It is unethical to fabricate, manipulate or falsify data in a manuscript. GJSD follows COPE guidelines in dealing with suspected cases of data fabrication and falsification. 

Citations manipulation 

A manuscript should contain only relevant citations. Inclusion of citations that are not relevant to the work is strongly discouraged. Similarly, irrelevant self-citation to increase one’s citation is unethical. 

Further reading:

ICMJE - Scientific Misconduct, Expressions of Concern, and Retraction 

COPE Flowcharts, COPE retraction guidelines 

WAME - Publication Ethics Policies for Medical Journals 

STM - International Ethical Principles for Scholarly Publication 

Peer Review Policy 

This journal endeavours to maintain the highest standards of peer review while increasing the efficiency of the process. All reviewers, Editorial Board and Editorial Team members must familiarise themselves with this policy and will be kept accountable to it on an individual basis. 

All research articles published undergo full double-blind peer-review, key characteristics of which are listed below: 

  • All research articles are reviewed by at least two suitably qualified experts. 
  • All final publication decisions are made by the journals’ Editor-in-Chief and Editorial Board, on the basis of the reviews provided. 
  • Members of the Editorial Board lend insight, advice and guidance to the Editorial Team generally and to assist decision making on specific submissions. 
  • The Editorial Team provides the administrative support that allows the journal to maintain the integrity of peer-review while delivering reasonable turnaround and efficiency to authors, reviewers and editors alike. 
  • The journal additionally benefits through the manuscript referral process from high-quality peer-review conducted by established journals. 

The review process is an important aspect of the publication process of an article. It helps an editor in making a decision on an article and also enables the author to improve the manuscript. 

Before accepting to review a manuscript, reviewers should ensure that: 

  • the manuscript is within their area of expertise.
  • they can dedicate the appropriate time to conduct a critical review of the manuscript.

Conflict of Interest 

“Conflict of interest (COI) exists when there is a divergence between an individual’s private interests (competing interests) and his or her responsibilities to scientific and publishing activities such that a reasonable observer might wonder if the individual’s behaviour or judgment was motivated by considerations of his or her competing interests” WAME. 

”Reviewers should declare their conflicts of interest and recuse themselves from the peer-review process if a conflict exists”. ICMJE 

Confidentiality 

Manuscripts are confidential materials given to a reviewer in trust for the sole purpose of critical evaluation. Reviewers should ensure that the review process is confidential. Details of the manuscript and the review process should remain confidential during and after the review process. 

Plagiarism 

‘The practice of taking someone else’s work or ideas and passing them off as one’s own’ Oxford Dictionaries. 

It is unethical for reviewers to “use information obtained during the peer-review process for their own or any other person’s or organization’s advantage, or to disadvantage or discredit others” (COPE Ethical Guideline for Peer Reviewers, http://publicationethics.org/files/u7140/Peer%20review%20guidelines.pdf). 

Fairness 

Reviews should be honest and objective. Reviewers should not be influenced by: 

  • The origin of the manuscript
  • Religious, political or cultural viewpoint of the author
  • Gender, race, ethnicity or citizenry of the author

Review Reports/Forms 

In evaluating a manuscript, reviewers focus on the following: 

  • Originality 
  • Contribution to the field 
  • Technical quality 
  • Clarity of presentation 
  • Depth of research 

Reviewers should also: 

  • Observe that the author(s) have followed the instruction for authors and the GJSD policies, and
  • Observe that the GJSD’s reporting guidelines are followed.

The Reviewer Form should be accurate, objective, constructive and unambiguous.  Comments should be backed by facts and constructive arguments with regards to the content of the manuscript. Reviewers should avoid using “hostile, derogatory and accusatory comments” (PIE http://www.integrity-ethics.com/). 

Reviewers should not rewrite the manuscript; however, necessary corrections and suggestions for improvements can be made when absolutely necessary.

Timeliness 

Reviewers should only accept manuscript that they are confident that they can dedicate appropriate time in reviewing. Thus, reviewers should review and return manuscripts in a timely manner. 

Recommendations 

Reviewers’ recommendation should be either: 

  • Accepted with 
  • ... no revision 
  • ... minor revision 
  • ... major revision 
  • Rejected 

The recommendation should be backed with constructive arguments and facts based on the content of the manuscript.  

Peer review of referred papers 

The Editorial Team will decide promptly whether to accept, reject, or request revisions of referred papers based on the reviews and editorial insight of the supporting journals. In addition, Editors will have the option of seeking additional reviews when needed. Authors will be advised when Editors decide further review is needed. 

Research Ethics Policy 

Research ethics checks contribute to safeguarding the dignity, rights, safety, and well-being of all actual or potential participants in social, behavioural, economic and educational research. Editors may request that reviewers comment on the standard of experimental reporting, experimental design, or any other aspects of the study reported that may cause concern. If concerns are raised or clarifications are needed, they may need to request evidence of ethical research approval or question authors. Where cultural and heritage research is conducted, approval from relevant Community Board/s may be required.

Bias-free language

It is important that the language and descriptors used to describe research populations are bias-free. The sixth edition of the Publication Manual of the American Psychological Association (APA, 2009) provides recommendations for eliminating bias in language in relation to gender, age, racial and ethnic background, sexual orientation, disability status, and socioeconomic status.

Ethnicity & race

When detailing demographic information about a study population, it is advisable to use terms to designate ethnicity rather than race. The British Sociological Association (BSA) have devised some language guidelines for when referring to ethnicity and race.

Human studies & subjects

For manuscripts reporting studies involving human participants, the GJSD requires a statement from authors to confirm that the appropriate ethical approval/s has been received, along with details of the approving ethics committee/board, and that the study conforms to recognized standards, see for example the Declaration of Helsinki and US Federal Policy for the Protection of Human Subjects.

In cases where manuscripts may involve potentially vulnerable groups and, therefore, where informed consent may have required particular attention from the study authors and the institution where the work took place, we recommend particular care to ensure expected standards have both been met and are described in the article. The Icelandic Human Rights Center presents a list containing twelve examples of vulnerable groups: “1) women and girls; 2) children; 3) refugees; 4) internally displaced persons; 5) stateless persons; 6) national minorities; 7) indigenous peoples 8) migrant workers; 9) disabled persons; 10) older adults; 11) HIV positive persons and AIDS victims; 12) Roma/Gypsies/Sinti; and 13) lesbian, gay and transgender people.” The Economic and Social Research Council in the UK provides further advice about research with potentially vulnerable people.

To ensure that informed consent has been obtained, the GJSD require authors to confirm this before publication and require that this information be included in a statement to this effect within their manuscript. Note that consent to participate in research is separate from consent to publish. It is necessary to obtain consent to publish if there is any possibility that information shared may identify an individual person, and document that this has been given within the manuscript. Consent forms do not need to be submitted with the manuscript, but researchers should provide necessary details if requested to do so by the journal.

Research funding

Authors must list all funding sources in their manuscript in the Acknowledgements section and describe the role of the funder. For example, if a commercial organization funded the study, designed the study, and also recruited the investigators. Other sources of support should also be clearly identified, these might include funding for open access publication derived from a grant or from an author’s institution, or funding for writing or editorial assistance, or provision of experimental materials.  If there is no specific funding this should be stated.